Digital Mail Scanning: Your Postal Mail, Delivered as Same-Day PDFs
Digital mail scanning turns the envelopes arriving at your Tewksbury, Massachusetts, address into searchable PDFs that reach your inbox the same business day. You see a photo of each envelope first, tap the ones worth opening, and our team opens, scans, and uploads the contents under a documented chain of custody. The paper original then follows your instruction: hold for a consolidated shipment, ship immediately, or shred securely.
The service exists because the most expensive thing you can do with important mail is ship it blind across an ocean. A tax notice with a 30-day window cannot wait two weeks for a boat, and paying $50 of express postage to discover a bank flyer stings every time. Scanning solves both: deadlines reach you in hours, and postage gets spent only on paper that actually needs to travel.
How Scanning Works
1. Mail arrives, photo goes out
Every item gets photographed and logged the day it arrives. The exterior photo lands in your inbox so you know exactly what came.
2. You pick what to open.
Tap scan on the items that matter. Standing instructions automate the routine: scan everything from the IRS on arrival, shred all marketing mail, and hold the rest.
3. Searchable PDF within hours
Requests complete within business hours the same Massachusetts day. Multi-page documents are scanned in full, straightened, and legible as one PDF.
4. The paper follows your rule.
Hold for the monthly batch, ship the original express when wet ink matters, or shred securely. Checks deposit to your US bank for $3 each.
What Customers Scan Most
- IRS and state tax notices, where the response clock starts before the envelope opens
- Bank and brokerage letters, fraud alerts, and account verifications
- Social Security and Medicare correspondence for retirees abroad
- Insurance documents, renewal notices, and claim paperwork
- Legal mail and anything from a court, flagged and scanned with priority
- Contracts and client documents for professionals working remotely
- Election mail and ballots, scanned on arrival with originals shipped when states require paper
Scanning Allowances by Plan
| Plan | Scan pages monthly. | Best for |
|---|---|---|
| Personal Mailbox, from $86.95 | 10 pages | Expats and travelers scanning the urgent 20 percent |
| Business Mailbox, from $135 | 15 pages | Companies scanning notices, contracts, and bank mail |
| Virtual Office, from $169.50 | 20 pages | Professionals and document-heavy operations |
Approach your allowance, and we will tell you before scanning past it, so the choice between a small per-page rate and a one-click upgrade is always yours. Nobody gets surprise-billed for pages they never approved.
The money math: a typical overseas customer scans the urgent items and batches the physical rest into one monthly consolidated box, spending $20 to $40 a month on postage instead of $100+ forwarding everything blind. The scan is what makes that split possible.
Privacy and Chain of Custody
Opening someone’s mail is a trust job, and we treat it like one. We operate as a USPS-registered Commercial Mail Receiving Agency; every customer is identity-verified through notarized Form 1583, and only our employees, never store clerks or gig workers, handle your documents. Items are opened on request or under your standing instructions, scanned, and immediately resealed into your file. Shredding runs through a secure destruction process, and deposits, holds, and shipments are logged item by item so the mailbox app always matches the paper.
Scans arrive as standard PDFs in your inbox. They are yours: archive them in your own storage as the permanent record, and the originals remain available within your plan’s storage window, 30 to 90 days depending on tier, whenever paper is required.
Digital Mail Scanning FAQs
How fast do scans arrive?
Requests are complete within business hours the same Massachusetts day, Monday to Friday, 10am to 5pm ET. An overnight request from abroad is waiting when you wake up the next day.
Do you open all my mail automatically?
Only what you tell us too. Default is photo-first: you see every envelope and choose. Standing instructions can automate senders you always want opened, like the IRS or your bank.
Are scans searchable?
Yes, documents deliver as searchable PDFs, so a tax notice or contract can be found by its text later, not just its date.
What happens to the paper after scanning?
Your choice per item or by rule: hold in free storage for a consolidated shipment, ship immediately, or shred securely. Checks can be deposited to your US bank for $3 each.
Who actually handles my documents?
Employees of our Tewksbury facility only, under CMRA regulation with Form 1583 verification and logged chain of custody. Never subcontractors or store counters.
Can I scan large documents?
Yes. Multi-page packages scan in full as single PDFs. Large documents draw from your monthly page allowance on every plan, including the Virtual Office, which offers the highest allowance at 20 pages.
Does scanning work with forwarding?
They work best together: scan the urgent items, then batch the physical keepers into one consolidated shipment through our mail forwarding service. Most customers cut their postage roughly in half this way.
Do I need a mailbox plan to use scanning?
Scanning runs on mail arriving at your getmyUSmail address, so it comes as part of every mailbox plan rather than as a separate signup. Pick the plan whose page allowance fits your volume.
I use to have to wait for my mail to arrive to Brazil and it takes weeks if not months in addition to the postage fees. Your staff helped me sign up for the service and now I get my Bank statements, IRS letters and Utility bills scanned and delivered to my outlook account without spending a dime on postage. Brazil Mail is slow and this is a great solution. Highly recommend it
My friend recommended this service for handle all my mail.The service so far is great. My junk mail is shredded, my mail is opened and scanned as I request. Brandy is great, she always respond to me and mail is delivered via secure server by Gmail. So I feel that my mail is safe. The cost is fair considering I never have to pay for mailing my packages to Russia.
OMG I never knew I dont have to pay or wait for my snail me! This is a great service. 5 starts all the way. The service paid for itself the first month! It took me a month to receive my first letter to Japan. This service allows me to get my mail right away in the scan version. No Junk Mail, no waiting and stamps to buy! Bravo