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Why It’s Needed
In the United States, the US Postal Service regulates how mail can be received and handled. They also dictate required procedures for Commercial Mail Receiving Agents (CMRA) like Neighborhood Parcel to follow. USPS Form 1583 acts as a written authorization that permits a CMRA to receive U.S mail on the customer’s behalf. This form is required before anyone can give you a mailbox. It is not required if you are receiving letters and packages from FedEx, UPS, DHL, Aramex.
How To Complete Form 1583
The first time you look at this form, you may be confused by the different terms, what’s required and not required, and how to properly fill out the information. In general, the form is broken down into three sections: CMRA information, the mailbox owner information, and optionally the business information if one exists.
The CMRA Information (Box 4)
This information is mostly filled out by the CMRA, so you won’t need to know most of this. It simply shows who you are authorizing the delivery of mail to.
Mailbox Owner and Optional Business Information
We list the following information that you need to fill out here. Most are self-explanatory.
- Box 2: Your full name that this mailbox will be receiving.
- Box 3: Your mailbox address, including the mailbox number that you chose when you signed up with us.
- Box 5: Sign this to authorize us to receive restricted delivery mail on your behalf.
- Boxes 6-7: The person who is applying for this mailbox. Normally, this is the same as the person who is receiving mail for this mailbox. Be sure to include a phone number where you can be reached.
- Box 8: Write down the two IDs that you will use to prove your identity and the ID numbers. One of them must have a photo of you. A list of acceptable IDs is listed at the end of this article.
- Box 16: Sign this form
Optional Business Information
If you are linking business to your mailbox, fill out Boxes 9-14. Most boxes are self-explanatory except for a few that are clarified below:
- Boxes 10a-10e: Your business contact information. You may use your business mailing address or registered agent address as well. Use your home address if it’s a home business. This information is only for us and USPS and is not available to others.
- Box 11: What services your business provides, such as “Market Research”, “Consumer Products”, “Clothing”, etc.
- Box 12: You can enter each member or employee that will receive mail here. Although names must have verifiable identification, we do not require you to provide separate Form 1583 for each employee unless requested by us.
Notarize Form 1583
Normally, if you sign this form in front of the CMRA, you do not need to get the form notarized. However, as we are an online postal mailbox system, we need you to provide proof of identity through a notary. They should sign in Box 15 of the form or provide a certification on a separate paper. Notaries can be found almost everywhere. Banks also normally have an in-house notary that you can go to. You can also search for a notary directory on any search engine to find a local notary if required.
If you live overseas, you may have difficulty finding a notary. Banks normally provide notary services as well as embassies. US and Non-US notary seals are accepted. If this is not possible, you can also go through a lawyer or a bank official who can sign or stamp an official seal on the form. Government seals are also acceptable. Neighborhood Parcel (Getmyusmail.com) can help Notarize your form 1583, you simply send us two government-issued photo IDs and we can complete the form and Notarize it for you.
Following is a list of acceptable IDs as listed on the form:
- Valid driver’s license or state nondriver’s identification card
- Recognized corporate ID (your work ID)
- Student ID
- Passport, alien registration card (aka “green card”), certificate of naturalization
- The current lease, mortgage, or Deed of Trust
- Voter or vehicle registration card
- Home or vehicle insurance policy
Social Security cards, credit cards, and birth certificates are NOT acceptable forms of identification.